Campus Clubs Approval Policy - Student Policy and Procedures

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  1. Purpose
    The purpose of this policy is to establish a clear and consistent approval process for student clubs at Davis Technical College. Student clubs enhance educational experience by promoting leadership, collaboration, and community engagement. This policy ensures that all clubs operate safely, inclusively, and in alignment with institutional values.
  2. References
    1. College Discrimination Harassment and Sexual Misconduct Policy
    2. College Student Code of Conduct and Discipline Policy
    3. College Free Expression on Campus Policy
  3. Approval Requirements
    1. To be considered for official recognition, a proposed club must submit the following documentation:
      1. Club application form outlining the club’s mission and purpose.
      2. Club bylaws describing leadership roles, elections, and membership criteria.
      3. Annual activity plan summarizing expected events and goals.
    2. A minimum of five student members who are actively enrolled in a program.
    3. Faculty or staff advisor who agrees to provide oversight and support voluntarily outside of their normal working schedule. This position is voluntary and does not come with additional compensation.
    4. Presidents Council will review all applications and may approve or deny the request. Students may be asked to present their application in-person to President’s Council.
  4. Expectations for Approved Clubs
    1. Maintain open membership to all active students in accordance with the college’s discrimination harassment and sexual misconduct policy.
    2. Follow all college policies including code of conduct and facility use guidelines.
    3. Completed online New Student Orientation as part of the admissions to the college process.
    4. Submit updated leadership and membership information bi-annually to the AVP Student Success.
    5. Use college branding only as permitted by institutional guidelines.
  5. Revocation of Approval
    1. Presidents Council may revoke a club’s approval if members violate college policies and/or safety standards.
    2. Presidents Council may also revoke if a club’s membership drops below 3 for a period greater than six months.
    3. In the event of a revocation of the club’s approval, all remaining members and faculty/staff advisor(s) will be notified in writing. Clubs may resubmit for approval once they meet minimum requirements.

Effective Date: 24 September 2026

  • Approvals and Notes